Procurement Administrator

Procurement Administrator

Reports to: Head of Procurement (with dotted line to Procurement Director)

Department: Procurement

Location: Support Office, 26-28 Conway Street, London W1T 6BQ & Restaurant Sites (as appropriate)

Purpose of the Role

The Procurement Administrator role exists to manage the administration function of the procurement team by….

supporting the development of best practice procurement in conjunction with the Heads of Procurement and wider team

managing the systems used by the Procurement team

monitoring pricing/price files and maintaining systems

contributing to the financial wellness of the wider business through implementation of good practice and policy which seeks to improve efficiency and reduce cost without sacrificing quality standards.

Key Responsibilities

§ Comtrex inventory systems administration.

§ Supplier Management – maintaining strong supplier relationships in order to most efficiently work with suppliers.

§ Maintaining supplier catalogues and supplier information.

§ Product additions - correct loading of products in line with company standards. Ensure Procurement Department internal SLA is maintained.

§ Product Files – Working with current product catalogues in order to block the creation of product duplicates and remove redundant products.

§ Stocktaking – Ensure the correct management of stock takes including maintaining stock countable lists and ensuring restaurants completion of stock counts in agreed timeframes.

§ Transfers – Assisting effective transfer processes.

§ Stock periods – Ensure stock periods are set correctly according to agreed schedule.

§ User list & access levels – Ensure user access is maintained according to user access agreed levels, leavers and joiners.

§ Price lists & price list upload process – Effective liaison with Head of Food & Beverage procurement and the loading of the agreed price lists in line with agreed timeframes.

§ EDI queries – Proactively process EDI suspended messages.

§ Credit card purchases.

§ Support on the reconciliation of procurement income and ensure accuracy of actual and forecasted income.

§ Adopt best practices to reduce overheads and achieve efficiencies.

§ Aide in strategic stock management via aiding the Head of Procurement and Director of Procurement in reporting & CUBE analysis.

§ Work to improve and maintain relationships between restaurants and Procurement Department.

§ Delivery of ad hoc projects as requested by the Group Procurement Director.

§ Liaise closely with Head of Food, Beverage and Indirect procurement aiding with the strategic development of the department.

§ Capitalize on savings opportunities and work to reduce cost working with Head of Procurement.

Skills & Attributes that are Essential for the role:

· Skilful in handling all stakeholder groups and creating networks

· Excellent knowledge of hospitality / retail systems

· Experience of fast paced / rapid growth multi-site working environments

· Robust, data driven analytical approach

· Food category experience

A self-starter – able to demonstrate past experience of identifying and delivering business change and cost savings

· Gravitas and presence to influence key business stakeholders

· Excellent communication skills – written and verbal

· Tenacity and clarity of purpose required for handling change management situations

· Experience of business data management and reporting, systems integration and project management